Function Bookings Terms & Conditions

1. Function Authority

In order for the club to accept a function booking, the function must either fall within the scope of the Club’s Function Authority, or the hirer must be a financial member of City Diggers Wollongong.

2. Site Inspection

An invitation is extended to you to view our facilities and discuss your function requirements. Please phone to arrange a suitable time.

3. Confirmation of Final Numbers and Details

Selected menus and beverage requirements are required at least 5 days prior to the function. Minimum number of guests attending the function is required no later than 5 days prior to the function. This will confirm the minimum number to be billed. After this time final numbers may increase but not decrease. All accounts must be settled on or before the date of the function by cash or credit card. (ATM on premises)

4. Tentative Bookings

Tentative Bookings must be confirmed with 7 days of the initial booking. The booking will revert to a vacancy should no confirmation be received.

5. Payment

Full payment of room hire /$200 deposit must be received within 14 days of the booking. If payment is not received within this period, the booking will revert to a vacancy.

6. Cancellation

City Diggers will refund 100% of Room Hire/Deposit if 28 days notice is given for a functions cancellation. City Diggers will refund 50% of Room Hire/Deposit if 14-27 days notice is given for a functions cancellation. No refund of Room Hire or Deposit will be given if less than 14 days notice is given for a functions cancellation.

7. Room Decorating

Please liaise with the Functions Manager to arrange access to the room for decorating. All decorations planned for the clubs rooms must be authorized by the Functions Manager as some types of decorations can attract a further charge for room cleaning. (e.g. confetti)

8. Food and Beverage

Due to Licensing Laws and Club Policy, no food or beverages are to be brought onto the premises for consumption.

9. Security

For the protection of patrons, security personnel may be required for the duration of the function (i.e. 21st Birthday Parties with over 100 guests etc.) Costs will be the organizers responsibility.

10. Insurance

City Diggers Wollongong will take all necessary care, but accepts no responsibility for damage or loss of items before, during and after a function and recommends that organizers arrange their own insurance cover.

11. Damage

Organisers are financially responsible for any damage sustained to their property and to the property of City Diggers.

12. Storage of Display’s, Signage and Personal Property

City Diggers Wollongong accepts no responsibility for property left before or after a function.

13. Authority to Provide Alternate Venue

City Diggers Wollongong reserves the right to provide an alternative function facility to the hirer in the event that the original facility becomes unavailable for whatever reason.

14. Responsible Service of Alcohol

In accordance with the Liquor Act of NSW and the Registered Club Act, City Diggers Wollongong Management and Employees promote the responsible service of alcohol.

Please Note: Incidents of Members or Guests supplying alcohol to minors will result in the persons involved being asked to leave the premises and may involve police action.

Our Policy Is:

  • Not to serve alcohol to intoxicated persons
  • Not to serve shots or doubles
  • Not to serve alcohol to people who behave in a disorderly manner
  • Not to serve alcohol to people who are under the age of 18
  • Not to host promotions which encourage excessive drinking or unfairly target women or men
  • Anyone who is believed to be intoxicated by alcohol, drugs or misuse of medication will not be allowed to enter the premises, or if on the premises, will be required to leave.

These procedures will be strictly followed to ensure the safety, comfort and well-being of all customers and employees.